ALA Midwinter 2015 – Monday, Feb. 2 – Council Session II

Mary Stansbury, Chair of the Committee on Accreditation, presented her committee’s report. The committee recommended to Council adoption of updated accreditation standards.  This update to the 2008 Standards resulted from a six-year public review process via weblog, direct surveying of practitioners and LIS faculty, and online and open meetings at conference venues.  It supersedes the 2008 Standards for Accreditation and is based upon a synthesis of the views solicited during the review and revision process of 2008-2014.  Information about the Standards, including the recommended revision, is available at http://www.ala.org/accreditedprograms/standards.  Council adopted the updated standards.

Henry Stewart, Chair of the Policy Monitoring Committee, presented his report.  Based on a review of Council actions at the 2014 ALA Annual Conference, the Committee found three items that required Council action. 

At the 2014 ALA Annual Conference, the ALA Council adopted a Resolution on Communication by ALA and Council Committees (2014-2015 ALA CD#27.1) to read:  “Each chair of an ALA Committee or a Council Committee is responsible for submitting to the ALA Executive Director at least two times each year a substantive report on the committee’s work and accomplishments so that these reports can be made available to all interested ALA members.  Such reports may address, but not be limited to, matters such as accomplishments, planned activities, issues that affect the committee’s work and their implications for the future, interactions with other units within ALA, relationship of the committee’s work to the ALA strategic plan, current level of committee members’ involvement (more substantive than an attendance roll), committee self-check on its value and viability (update charge, discontinue committee, consolidate with another, change structure, other observations).”  The PMC moved that the above text be incorporated into the ALA Policy Manual as Policy A.5.5.4 Committee Reporting.  Council approved.

At the 2014 ALA Annual Conference, the ALA Council adopted this revision to ALA Policy A.4.3.2:  “Once established, a MIG may operate for three years at which point it may re-petition for another three- year term or may request another place within the ALA structure by following the procedures for establishing that type of group, or may request the ALA COO to disband it.  The re-petitioning process can be renewed every three years.  If the re-petition process is not carried out when due, the MIG will be disbanded.”  PMC moves that the revised text be incorporated into the ALA Policy Manual as Policy A.4.3.12 to read:  “A Membership Initiative Groups (MIG) is formed when a group of ALA members identifies a common concern or interest about librarianship which falls outside the delegated responsibility of a single division, roundtable, or unit, and wishes to establish a short-term, renewable mechanism to address this concern or interest. To establish a MIG, which must be approved by COO and reported to Council, a group must submit to the Committee on Organization a statement of purpose, at least one hundred signatures of ALA members in good standing, and the names and addresses of designated organizers.  Once established, a MIG may operate for three years at which point it may re-petition for another three- year term or may request another place within the ALA structure by following the procedures for establishing that type of group, or may request the ALA COO to disband it.  The re-petitioning process can be renewed every three years.  If the re-petition process is not carried out when due, the MIG will be disbanded.”

At the 2014 ALA Annual Conference, the ALA Council adopted a new interpretation to the Code of Ethics regarding “The Copyright” as recommended in ALA CD#40.1.  The new interpretation to Code of Ethics will be represented in the ALA Policy Manual by means of an abstract, supplied by the originating committee, followed by a reference to the Policy Reference File, where the full text of the Interpretation will reside.  PMC moves insertion of the following:  B.1.4 Copyright  Librarians are sources of copyright information for their user communities. Librarians should acquire a solid understanding of the purpose of copyright law and knowledge of its details relevant to library activities. They should do so in order to develop the ability to critically analyze issues of fair use or other limits to the rights of copyright holders, as well as to gain the confidence to implement the law using good judgment. Librarians and library staff should be educated to recognize and observe copyright and its limits, to understand and act on their rights and those of their users, and to be ready to inform or properly refer users with questions pertaining to copyright. When the balance between rights holders and information users’ needs to be restored, librarians should engage with rights holders and legislators and advocate on behalf of their users and user rights.  Adopted, 2014.  (See “Policy Reference File”: Committee on Professional Ethics Report:  2013-2014 ALA CD#40.1_63014_act)

 Council approved all three recommendations.

Mary Rzepczynski, Chair of the Committee on Organization (COO), presented her report, which focused on information related to a clarification of the reappointment policy to the Budget Analysis & Review Committee (BARC).  Currently, the composition description does not articulate rules for the ALA Treasurer, who serves in an ex-officio capacity. COO recommends that Council clarify the current committee composition description of BARC.  Resolved, that Council approves the following revision of the composition description (changes in bold italics):The Budget Analysis & Review Committee (BARC) consists of nine members serving no more than four (4) years on the committee in a lifetime.  Treasurer terms do not count towards the four years of service. Because of a number of questions, this was referred back to COO.

Jim Rettig, Chair of the Constitution and Bylaws Committee, presented the following recommendation to Council.  

Resolved, that following amendment to the ALA Bylaws be presented to the ALA membership on the spring 2015 ballot:  Amend Article XII of the ALA Bylaws to state:  Robert’s Rules of Order in the latest edition, shall govern the Association in all cases to which it can be applied and in which it is not inconsistent with the Constitution, the Bylaws, or special rules of order of the Association.  Council approved placement of this amendment on the spring 2015 ballot.

Julius Jefferson, Jr., Chair of the Freedom to Read Foundation (FTRF), presented his report.  He highlighted litigation activities.  The first report was about Antigone Books v. Horne. In September 2014, the FTRF joined with the American Booksellers Foundation for Free Expression, the Association of American Publishers, Voice Media Group, Inc., the National Press Photographers Association and Arizona booksellers Antigone Books, Bookmans, Changing Hands Bookstore, Copper News Book Store, and Mostly Books to challenge an Arizona statute that makes it a crime to publish, sell, loan, or disclose images that include nudity without the depicted person’s consent for each distribution. Although intended to target “revenge porn,” the law, as written, potentially makes criminal the dissemination of a large number of historic, artistic, educational, and other newsworthy images.  FTRF joined the lawsuit on behalf of its member libraries because the law potentially could be used to impose criminal liability on libraries and librarians for material that currently is available in libraries both in and outside of Arizona.  The case is pending.

The second report was about Arce v. Huppenthal, also situated in Arizona.  FTRF continues to monitor the ongoing progress of this lawsuit filed by teachers and students in the Tucson Unified School District (TUSD) against the Arizona Superintendent of Public Instruction and other state officials that challenges the constitutionality of the Arizona statute prohibiting the use of class materials or books that encourage the overthrow of the government, “promote resentment toward a race or class of people,” are “designed primarily for pupils of a particular ethnic group,” or “advocate ethnic solidarity instead of the treatment of pupils as individuals.”  FTRF is hopeful that an opinion will be issued sometime in March or April of 2015.

Follow developments on these litigation activities and others at http://www.ftrf.org/?Current_Cases.

On November 17, the Freedom to Read Foundation launched a year-long observance of its 45th anniversary with a Google Hangout featuring author Chris Crutcher; it was the first in a series of events FTRF is calling “FTRF45.”  In other news, in October, the FTRF awarded a $5,000 grant to HP Kids Read, a parents group in Highland Park, Texas fighting book censorship in their local school district. HP Kids Read is working to counter efforts by another group, Speak Up for Standards, that wants the school district to remove a large number of books from the reading list developed by the district’s high school English department. Speak Up for Standards, a well-funded interest group, also has lobbied for the district to change its challenge and opt-out policies to make them considerably more restrictive and to limit what books may be taught in the district.

Mario Gonzalez, ALA Treasurer, reviewed the three strategic directions that guided the programmatic priorities.  Those directions are Advocacy, Information Policy, and Professional Education and Development.  He next presented the FY2016 programmatic priorities that are in line with the 2015 ALA strategic plan.  They are also a guide in the preparation of the FY2016 budget.  Council endorsed the following programmatic priorities:

• Diversity
• Equitable Access to Information and Library Services
• Education and Lifelong Learning
• Intellectual Freedom
• Advocacy for Libraries and the Profession
• Literacy
• Organizational Excellence
• Transforming Libraries

The Resolution on ALA Divestment from Caterpillar, Hewlett-Packard, and Motorola Solutions was withdrawn.

Council next considered the Resolution Encouraging Public Library Directors to Provide Funds for Trustees to Join ALA and United for Libraries.

Resolved, that the American Library Association (ALA), on behalf of its members,  urges all public library directors to include membership for each of their trustees in United for Libraries in their budgets.

This motion was referred to the Committee on Resolutions for Council III.

Keith Michael Fiels announced a current total registration of 10,568 at the 2015 Midwinter Conference.

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ALA Midwinter 2015 — Sunday, Feb. 1 — ALA-APA Council Meeting

Keith Michael Fiels, ALA-APA Executive Director, introduced Lorelle Swader, ALA-APA Director, who made a brief report on recent ALA-APA office activities.  The Certified Public Library Administrator (CPLA) program currently has 257 enrollees and 76 graduates. The Library Support Staff Certification  (LSSC) program currently has 468 enrollees and 106 graduates.  Tuesday, April 14 will be National Library Workers Day.   

Mario Gonzalez, ALA-APA Treasurer, presented his report.  At the end of 2014, revenues were down just over $17,416 from 2013, which was an improvement over the loss between 2012 and 2013.  Expenses were down $5,077 over 2013.   Additionally, the status of the loan repayment by ALA-APA to ALA is an ending loan balance of $170,000 in FY14 as compared to a beginning loan balance of $275,000 in FY09.

 

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ALA Midwinter 2015 ALA Council I – Sunday, Feb. 1

Courtney Young, ALA President, introduced guests, presented the rules for Council meetings and the agenda for the session.

Sari Feldman, Chair of the 2014-2015 Committee on Committees (and ALA President-Elect), presented the 2015 nominations for election to the ALA Executive Board.  Three councilors are to be elected for three-year terms from the following candidates:  Gladys Smiley Bell, Hampton University; John C. DeSantis, Dartmouth College; Julius C. Jefferson, Jr., Library of Congress; Loida Garcia-Febo, Information New Wave; Aaron W. Dobbs, Shippensburg University of Pennsylvania; and Mike L. Marlin, California State Library.  Bernard Margolis, State Library of New York, and  John C. Sandstrom, New Mexico State University, were nominated from the floor.

Keith Michael Fiels, ALA Executive Director, reviewed Executive Board actions since the 2013 Annual Meeting.  Many were related to budgetary matters.  Major actions dealt with promotional membership opportunities, an end-of-year incentive for ALA staff who had not received a salary increase at the beginning of the year.  Additionally the Board acted upon BARC’s recommendation to continue the practice of no programs at Midwinter and approved programmatic priorities.  Keith also reported on the implementation of ALA Council actions taken at the 2014 Annual Conference.  He highlighted the resolution regarding the DC Library and stated ALA has been working closely with DCLA.

Council next engaged in discussion on ALA Strategic Directions regarding advocacy, information policy, and professional and leadership development.  Council members discussed these issues in small groups and reported back to the entire group.  The groups discussed what success would look like in those areas.

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ALA 2015 Midwinter Conference – ALA Council/Executive Board/Membership Information Session – Saturday, January 31

ALA President’s Report – Courtney Young

Courtney updated the audience on the status of the Career Development  Facilitators (CDF) program.  Twenty-two state chapters have been selected to participate in the inaugural program.  This specific training will place special emphasis on the role of the librarian in helping patrons and job seekers.    

ALA President-Elect’s Report – Sari Feldman

Sari presented brief updates on her activities.  She and her advisory committee members are refining her proposed presidential platform and key areas of focus for the 2015-16 presidential term.

Executive Director’s Report – Keith Michael Fiels reviewed the association’s strategic planning initiative and explained the process of discussions being held by ALA’s committees and boards.  He also reported on a new campaign that is being launched during Midwinter about the importance of school librarians and libraries.  He encouraged visiting the School Libraries Make a Difference web resource on www.ilovelibraries.org for specific ideas.  Midwinter is also featuring facilitated dialogue at “A Conversation on Equity, Diversity, and Inclusion” in order to engage in these issues that are vitally important to ALA, its members, and the future of the library profession.

Treasurer’s Report – Mario Gonzalez

Mario reviewed the FY2014 audited financial results.  He reported that total revenue in 2014 increased over 2013 by 2%.  Dues revenue decreased by only 0.8%; he described this as good news.  Total expenses decreased by 5.1%.  Total net assets increased by nearly $8 million over 2013.

Budget Analysis and Review Committee Report – Patricia Wand, Chair

Pat reported on FY2015 first quarter results.    She explained that BARC tracks five major accounts: general fund, divisions, roundtables, grants and awards, and long-term investments.  Three month highlights included: total ALA revenue is less than budget by $618,959; total ALA expenses are less than budget by $1.1 million; cash and investments were more than last year by $1.4 million; and the endowment fund was more than last year by $3.8 million.  She also reported that BARC concluded it was unable to support the original Resolution to Allow Programs at Midwinter Meetings and recommended to the Executive Board that the Midwinter Meeting maintain its current footprint.  She also encouraged attendees to visit the ALA website for additional financial information and for online learning opportunities related to finances and budgeting.

Endowment Trustees Report – Rod Hersberger, Senior Trustee

Rod reported that the value of the endowment for the calendar year ending Dec. 31, 2014 was $40,735,091, which is an improvement over the 2013 year-end value of $37,288,932.  He also identified market factors that could/will impact 2015:  the Federal Reserve’s maintenance of historically low interest rates; falling oil prices; lower bond prices; and international markets that have suffered.

Nominating Committee Report – Teri Switzer, Chair

Teri reported that the committee began making initial contacts with potential President and Council candidates after the 2014 Midwinter Meeting.  The committee developed a master spreadsheet, sought recommendations from ALA members, and worked with ALA staff to distribute the call for nominations.  The committee also used a document developed in 2012 that outlines the traits and attributes of ALA President-Elect candidates.  After an unfruitful President-Elect nominee lists, the committee extended the application deadline twice.  Ultimately, the committee presented a slate of two nominees for President-Elect and sixty-seven candidates for Councilor-at-Large.  She also introduced the candidates for ALA President-elect: James LaRue, CEO, Larue & Associates, and Julie B. Todaro, Dean, Library Services, Austin Community College.  There will also be two petition candidates:  J.P. Porcaro, Librarian for Acquisitions and Technological Discovery, New Jersey City University ; and Joseph Janes, Chair, University of Washington Information School.

Video of the Presidential Candidates’ Forum will be available on blip.tv, ALFocus, and YouTube.

 

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ALA Council III – Tuesday, July 1, 2014

Barbara Stripling, ALA President, presented Memorials and Tributes.  She read the following names for memorials: Eliza Dresang, Marilyn Lea Miller, Emily Stewart Boyce, Margaret Mary (Maggie) Kimmel, Birdie MacLennan, Nancy Garden, Esther Crawford, Crenetha Session Brunson, and Ernie DiMattia.  A tribute/testimonial was acknowledged for the 75th Anniversary of the Association of College and Research Libraries.

Pat Wand, BARC Chair, presented the ALA Treasurer’s report on behalf of Mario Gonzalez, which was the report she presented at the earlier Council/Membership Information Session.  She shared ALA’s financial value proposition: to develop and deploy the financial resources that support the strategic plan and delivery of programs that are responsive to member needs and support the improvement of library service.  She also highlighted ALA’s programmatic priorities, its strategic initiatives, and the FY2015 Key Initiatives.  She also requested approval of the ALA FY2015 Budgetary Ceiling of $64,078,221. Council approved the FY2015 Budgetary Ceiling.  Council approved the FY2015 budgetary ceiling.

John Sandstrom, Chair of the Tellers Committee, announced the winners of the election of the Council Committee on Committees: Ann Crewdson, Karen E. Downing, Jim Kuhn, and Susan F. Gregory.  He also announced the winners of the election of Council Representatives to the Planning and Budget Assembly: at large – Loida A. Garcia-Febo, Matthew P. Ciszek, and Ismail Abdullahi; chapter – Stephanie Braunstein and Regina Greer Cooper.

Vivian Wynn, Chair of the Committee on Legislation, presented the Committee’s report.  She announced creation of the Federal Legislative Advocacy Group (FLAG), which will develop a cadre of library advocates in key congressional districts and states across the country who will respond quickly to urgent issues supporting ALA’s federal legislative and policy agenda.

Resolution on Digitization of U.S. Government Documents.
Resolved, that the American Library Association (ALA), on behalf of its members:
1.   supports and encourages a national preservation plan for Federal Depository Library Program materials;
2.   encourages policies that promote digitization with a reasonable number of dispersed preserved copies of print FDLP materials;
3.   supports technologies that guarantee long-term, robust, verifiable, complete, accurate, authentic, preservable, and usable digital formats;
4.   works with the Government Printing Office (GPO) and the FDL community on developing procedures to authenticate and ingest digital and digitized content into FDsys from federal depository libraries and federal agencies; and
5.   supports the creation of a no-fee, searchable, online inventory of digital and digitized government materials with downloadable metadata.

Council approved the resolution.

Resolution Reaffirming Support for National Open Internet Policies and “Network Neutrality.”
Resolved, that the American Library Association (ALA)
1.  reaffirms its support for network neutrality and open Internet policies that enable access in the library, through remote access to library resources, or by other means;
2.  calls on the Federal Communications Commission (FCC) to codify network neutrality principles following its  Notice of Proposed Rulemaking (NPRM), Docket Number 14-28; 
3.  encourages library supporters to become engaged in the FCC’s current Notice of a Proposed Rulemaking on network neutrality; and
4.  urges library supporters to advocate for the development of enforceable policies, whether in legislative proposals or regulatory proceedings, that ensure that the Internet remains an open platform for activities such as information exchange, intellectual discourse, civic engagement, creativity, innovation, and learning.
Council passed the resolution.

Doug Archer, Chair of the Intellectual Freedom Committee, presented the Committee’s report.  He asked Council to adopt revisions to fourteen Interpretations of the Bill of Rights in anticipation of publication of the 9th edition of the Intellectual Freedom Manual.  Those were Access to Library Resources and Services for Minors; Access to Resources and Services in the School Library; Advocating for Intellectual Freedom; Challenged Resources; Diversity in Collection Development; Exhibit Spaces and Bulletin Boards; Expurgation of Library Resources; Intellectual Freedom Principles for Academic Libraries; Labeling and Rating Systems; Minors and Internet Activity; Prisoners’ Right to Read; Privacy; Restricted Access to Library Materials; and Universal Right to Free Expression.  A lengthy discussion ensued regarding a motion to refer back to IFC the Labeling and Rating system portion of the Interpretation of the Library Bill of Rights.  Concerns centered on this statement:  In addition, the inclusion of ratings on bibliographic records in library catalogs is a violation of the Library Bill of Rights.  The motion to refer failed.  Mr. Archer assured Council that the IFC members heard the concerns expressed and will discuss them as the work of the committee continues.  Council approved the revisions of all fourteen interpretations presented. 

Martin Garnar, Chair of the Committee on Professional Ethics, presented the committee’s recommendation to adopt Copyright: An Interpretation of the Code of Ethics.  

Copyright: An Interpretation of the Code of Ethics (30 June 2014)Article IV of the Code of Ethics of the American Library Association states that librarians “respect intellectual property rights and advocate balance between the interests of information users and rights holders.”  Copyright is the aspect of intellectual property most pertinent for libraries.  Copyright, as established by the U.S. Constitution and the Copyright Act, is a system of rights granted by the law combined with limitations on those rights.
 
A shared purpose of copyright and libraries is to benefit the public through the creation and dissemination of information and creative works. In pursuit of this goal, copyright law should balance the public’s need to access and use informative and creative works and the interests of rights holders. Libraries have both the opportunity and the obligation to work towards that balance when they engage in activities such as acquiring information resources for their communities, curating and preserving cultural heritage, establishing services and programs to enhance access to information, and lending books or other resources.
 
Article 1, Section 8 of the U.S. Constitution empowers Congress to pass law “To promote the Progress of Science and useful Arts, by securing for limited Times to Authors and Inventors the exclusive Right to their respective Writings and Discoveries.” Copyright law incentivizes creation of writings, art, music, and other works by granting creators the right to control and profit from some uses of their work, while limiting those rights to ensure balance with others’ rights and interests.
 
Copyright law provides a copyright holder the rights to make copies of the work, create derivatives, distribute the work to the public, and perform or display the work in public.  Copyright law provides the public the right to make fair use of the copyrighted work, to use noncopyrightable aspects of the work, to sell or transfer a copy of the work (the “first sale doctrine”), and ultimately to have full use of the work when the copyright term expires.  Copyright law also provides numerous specific exceptions for libraries, archives, and nonprofit educational institutions. Depending on the nature of the institution, these exceptions may include the ability to make copies for users, preserve and replace copies of works, and perform or display works in the course of teaching.
 
 Libraries and their parent institutions have a responsibility to promote and maintain policies and procedures that are consistent with their ethical obligations, their institutional missions, and the law, including copyright law.  Such policies and procedures should respect both the rights of copyright holders and the rights of users of copyrighted works.
 
 Librarians are sources of copyright information for their user communities. Consequently, librarians should remain informed about copyright developments, particularly those that can limit or restrict the rights of users or libraries. Librarians should develop a solid understanding of the purpose of the law and knowledge of the details of the law relevant to the activities of the library, the ability to critically analyze circumstances relying on fair use or other limits to the rights of copyright holders, and the confidence to implement the law using good judgment. Librarians and library staff should be educated to recognize and observe copyright and its limits, to understand and act on their rights and those of their users, and to be ready to inform or properly refer users with questions pertaining to copyright.
Librarians have a proud history of advocating for the public interest. Copyright law should not expand the rights of copyright holders without sufficiently considering or benefiting the public interest. When the balance between rights holders and information users needs to be restored, librarians should engage with rights holders and legislators and advocate on behalf of their users and user rights.

Luis Herrera, Chair of the International Relations Committee, presented the IRC report.  He shared that nearly 600 librarians from 78 countries attended the 2014 Annual Conference.  He reported that the 81st IFLA World Library and Information Congress will take place in Lyon, France in August, where IFLA will release the Lyon Declaration on Access to Information and Development.  He also announced that the 2016 IFLA conference will be held in Columbus, Ohio.  The Lyon Declaration is an advocacy document that will be used to positively influence the content of the United Nations post-2015 development agenda.  It has been drafted by IFLA and a number of strategic partners in the library and development communities.  It states that access to information supports development by empowering people in exercising their rights, making decisions, ensuring accountability, and measuring progress.  IRC voted in favor of ALA becoming a signatore, along with more than fifty other library associations and organizations around the world.  Council approved the following:  Resolved that the Council of the American Library Association directs that ALA become a signatore to the Lyon Declaration on Access to Information and Development.

Keith Michael Fiels reported final grand total attendance was 18,626.

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ALA Council II – Monday, June 30, 2014

Bill Turner, Chair of the Policy Monitoring Committee, presented the report of the committee and asked Council to approve placing a previously approved policy change into the appropriate section of the ALA Policy Manual. This involved a Council resolution to improve member access to ALA unit governing information. Council approved the committee’s recommendation.

Barbara Stripling, President of ALA, recognized retiring Councilors and Executive Board members.

Jim Rettig, Chair of the Committee on Organization, presented the report of the committee and asked Council to approve two policy action items.

1.     Each chair of an ALA Committee or a Council Committee is responsible for submitting to the ALA Executive Director at least two times each year a substantive report on the committee’s work and accomplishments so that these reports can be made available to all interested ALA members.  Such reports may address, but not be limited to, matters such as accomplishments, planned activities, issues that affect the committee’s work and their implications for the future, interactions with other units within ALA, relationship of the committee’s work to the ALA strategic plan, current level of committee members’ involvement (more substantive than an attendance roll), committee self-check on its value and viability (update charge, discontinue committee, consolidate with another, change structure, other observations).

2.    A Membership Initiative Groups (MIG) is formed when a group of ALA members identifies a common concern or interest about librarianship which falls outside the delegated responsibility of a single division, roundtable, or unit, and wishes to establish a short-term, renewable mechanism to address this concern or interest. To establish a MIG, which must be approved by COO and reported to Council, a group must submit to the Committee on Organization a statement of purpose, at least one hundred signatures of ALA members in good standing, and the names and addresses of designated organizers.  Once established, a MIG may operate for three years at which point it may re-petition for another three- year term, or may request another place within the ALA structure by following the procedures for establishing that type of group, or may request the ALA COO to disband it.  The re-petitioning process can be renewed every three years.  If the re-petition process is not carried out when due, the MIG will be disbanded.

Council approved both recommendations.

Julius Jefferson, President of the Freedom to Read Foundation, highlighted several items from the FTRF report.  He provided updates on Susan B. Anthony List v. Driehaus and on Arce v Huppenthal.  He also reported on the Krug Fund, which was created and supported by donations made in memory of FTRF’s founding executive director, Judith Krug.  If funds projects and programs that assure that her passion to educate both librarians and the public about the First Amendment and the importance of defending the right to read and speak freely will continue far into the future. FTRF is partnering with the Graduate School of Library and Information Science (GSLIS) at the University of Illinois at Urbana-Champaign (Illinois) to offer an online graduate-level course on intellectual freedom for LIS students around the country.  

Council next considered the following resolution:

Resolution on Granting the District of Columbia Government Budget Autonomy to Allow City Services, including Libraries, to Remain Open during a Federal Government Shutdown
Resolved, that the American Library Association urges Congress to grant the District of Columbia budget autonomy in order to prevent the unnecessary closing of city government facilities, including public libraries, in the event of a federal government shutdown.

Council approved the resolution.

Keith Michael Fiels announced the most current registration figures: 12,806 attendees and 5,588 vendors, for a total of 18,394.

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ALA Council I – Sunday, June 29, 2014

Before moving to the business at hand, Council watched a video greeting from Tom Wheeler, Chairman of the FCC.  He briefly discussed efforts to modernize the E-rate program and his feeling that the FCC must do more to help libraries in the digital age.  He has circulated a draft order among his fellow FCC Commissioners.  This includes proposals to expand access to Wi-Fi funding, including a specific approach for allocating Wi-Fi support for libraries and for simplifying the application process.  Wheeler’s video greeting will be added to the ALA YouTube channel.

Courtney Young, Chair of the 2013-2014 Committee on Committees (and ALA President-Elect), presented the nominations for the 2014-2015 Council Committee on Committees election.  Four councilors are to be elected for one-year terms from the following candidates: Jennifer C. Boettcher, Ann Crewdson, Karen E. Downing, Nathan E. Flowers, Kimberly Anne Patton, Jim Kuhn, Susan F. Gregory, and Carey D. Hartman.

Courtney also presented the nominations for the 2014-2015 Planning and Budget Assembly Election.  Three Chapter Councilors and three Councilors-at-Large are to be elected from the following candidates: Chapter – Steve Dimoulas, Stephanie Braunstein, Michael L. Scott, and Regina Greer Cooper; At-Large – Loida A. Garcia-Febo, Sue Kamm, Edward L. Sanchez, Matthew P. Ciszek, Ismail Abdullahi, and Alys Jordan.

John Sandstrom, Chair of the Presidential Task Force on Electronic Communication for the ALA Council, reported on the work of the task force.  The immediate cause for the creation of the task force was the increasing level of confusion regarding the posting and distribution of Council documents. He presented the following action items to Council:

Item 1: Resolution approving guidelines for the Council Electronic List

Resolved that the Council of the American Library Association approve the following guidelines for the Council List

  1. The Council Secretary, or his/her designate, will manage the membership of the Council Electronic List.
  2. Full privileges (read and write) to the Council Electronic List are limited to current members of ALA Council, ALA and Council Committee Chairs, and to authorized ALA staff.  Read-only access by any other ALA Members who have access to the network is available through application to the Council Secretary or his/her designate.
  3. Councilors may only post from their subscribed email address(es).  Each Councilor is responsible for keeping his/her email address up-to-date with the Council Secretary or his/her designate.
  4. The Council Electronic List shall remain un-moderated.
  5. Councilors may communicate informally with each other on the Council list. The list may be used for official communications at times.  The Council list may be used for discussing issues and resolutions pertaining to the business of Council
  6. The Council Secretary, or his/her designate shall be responsible for the following activities related to the Council Electronic List:
    1. Updating e-mail addresses of current participants.
    2. Validating e-mail addresses of new subscribers.
    3. Responding to questions and referring inquiries as appropriate.
    4. Other duties as necessary based on growth and experience of the list.

Item 1 was approved.

Item 2: Resolution approving guidelines for the posting of Council Documents

Resolved that the Council of the American Library Association approves the following guidelines for Council Documents

  1. Council Documents will be posted to the Council area on ALA Connect as public documents.Document Naming Conventions:
    1.  The ALA Connect link will then be distributed to the Council List.
    2. Since Council documents are public documents, anyone who receives the link will be able to access the documents regardless of subscription status on ALA Connect.
  2. Document Naming Conventions
    1. Files will be located in the files section of the Council area on Connect.
    2. Council documents are named with the Council Document Number –The following information will appear in the upper right hand corner of on each Council document respectively, for example: 2013-2014 ALA CD#10-10.1–6/9/14-4:00pm (action)
    3. When a file is being moved to the ALA council page, the term “final” will be appended.
    4. Resolutions will use the same file naming convention.
    5. Each time a document changes, it will be re-posted to ALA Connect.

3.   The Council Secretary, or his/her designate, is responsible for the following activities related to Council Documents:

    1. Posting reports, resolutions and other documents to the Council section of ALA Connect as public documents.
    2. Maintaining an authoritative set of documents for use by Council in case either internet access or ALA Connect becomes unavailable during a Council meeting.
    3. Updating the status of documents to “final” or “approved” or “adopted “as appropriate.
    4. Posting these document files to the ALA Council Website.

Item 2 was approved.

Item 3 Resolution for the future review of these guidelines

Resolved that the Council of the American Library Association charges The Executive Director, as the Secretary of the Council, or his/her designate, to review these guidelines at a minimum of every three years or as needed and report to Council on their continued effectiveness.

Item 3 was approved.

Keith Michael Fiels, ALA Executive Director, reviewed Executive Board actions since the 2014 Midwinter Meeting.    Keith drew special attention to EB approval of an extra seat on the Endowment Fund Board; approval of the Lemony Snicket Award; and approval of an additional two years for the work of the Digital Content Working Group.  He also reported on the implementation of the 2014 ALA Midwinter meeting Council actions.  He highlighted the work of the Committee on Electronic Communication.  He also reviewed action on resolutions that Council passed at Midwinter.

Co-Chair Sari Feldman reported on the activities of the Digital Content & Libraries Working Group since the 2014 Midwinter meeting.  She highlighted the following points: Simon & Schuster announced greater availability of titles and the State of Connecticut announced a new statewide e-book platform.  She also reported that Erika Linke and Carolyn Anthony have been appointed as incoming DCWG co-chairs, replacing Sari Feldman and Robert Wolven who are stepping down after three years of service.

Resolution

Council considered the following resolution:

Resolution in Support of Stable Funding for Air Force Libraries
Resolved, that the American Library Association (ALA), on behalf of its members:  1. urges the United States Congress to direct the Department of Defense (DoD) and United States Air Force (USAF) to restore funding to Air Force Base and Command Libraries to FY2011 levels for staffing, materials, services and programs.  2. urges the Administration, DoD and USAF to develop responsible information and budget management strategies for Air Force Base and Command Libraries that aligns them with directly with appropriated funds, rather than through base operations, where library funding is vulnerable to additional local cuts.

 The resolution passed.

Keith Michael Fiels announced that total registration currently stands at 18,185.

Detailed documents are available on ALA Connect. 

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