ALA Council III – Tuesday, June 28, 2011

Roberta Stevens, ALA President, presented Memorials, Tributes and Testimonials.  She read the following names for memorials: Edward Swanson, Patricia Wilson Berger, Christy Tyson, Peg Oettinger, Norman Horrocks, Virginia Mathews, Diane Gordon Kadanoff, Linda Jean Owen, Herbert Goldhor, Ursula Meyer, and Lane S. Thompson.  Tributes and testimonials were acknowledged for Lee Denney, Representative in the Oklahoma State House of Representatives; and ALA Conference Services and Gale Cengage Learning for Providing Shuttle Bus Service Accommodating Attendees with Disabilities.

Jim Neal, ALA Treasurer, presented his report.  He reviewed the FY2011 budget, the ALA long-term investment fund, ALA investments in new technologies, new business development strategies, the FY2012 budget, and a proposed change in ALA Policy 8.5.1.

As did the BARC chair, Jim provided a FY2011 budget update for an 8 month period ending April 30, 2011.  He announced that ALA will launch a planned giving campaign in the fall of 2011 that will offer the following giving instruments: bequests, retirement fund designations, life insurance designations, gift annuities, and charitable remainder trusts.

He explained and moved a proposed change to ALA Policy 8.5.1, which would involve a change in the payout formula and language.   The new payout formula will be 3%-5% of the trailing five-year quarterly (20) rolling average of each fund’s net asset balance.  The change will make more dollars available, approximately $650,000, for use in scholarships, awards, program initiatives and general operations.  The change will make planning for and the budgeting of such funds much easier.  Council approved the new spending payout formula and changes in language.

Jim went on to outline ALA’s investment in new technologies and systems including a new financial/accounting system, a new web content management system, a  new e-commerce system, and hardware and software upgrades.  Additionally, he briefly discussed ALA’s effective financial management in a technology reserve fund.  New business development is another area that Jim presented.  ALA’s primary sources of revenue are membership, conferences and publishing.  New revenue streams are being sought in electronic publishing, online CE, expanding sales into the international community, delivering content and publications to the public/library users, and appropriate mergers and acquisitions.

Jim reviewed the programmatic priorities that Council approved at Midwinter.  He then reviewed that the budgetary ceiling equals net assets plus revenue and requested that Council approve a total budgetary ceiling for FY2012 of $62,912,676.  Council approved the ceiling.

John Moorman, Chair of the Tellers Committee, announced the winners of the election of the Council Committee on Committees: Aaron W. Dobbs, Peter D. Hepburn, Sara Kelly Johns, and Patrick Sweeney.  He also announced the winners of the election of Council Representatives to the Planning and Budget Assembly: at large – Karen E. Downing and Sol Antonio Gomez; chapter – Cynthia Czesak, Alexia Hudson, and Terri G. Kirk.

Julius Jefferson, Chair of the Intellectual Freedom Committee, presented the Committee’s report.  He presented a Resolution to Protect Library User Confidentiality in Self-Service Hold Practices:

Resolved, that the American Library Association
1. Urges all libraries that implement self-service holds to protect patron identity by adopting practices and procedures that conceal the library user’s personally identifiable information in connection with the materials being borrowed;
2. Urges libraries, librarians, and the responsible bodies of ALA to work with vendors to incorporate applications into integrated library systems that enable libraries to conceal a library user’s identity in a cost-effective manner.

Council approved the resolution.

He next presented on behalf of both IFC and the Committee on Legislation a Resolution to Continue Opposition to the Use of Section 215 of the USA PATRIOT Act and the Use of National Security Letters to Violate Reader Privacy:

Resolved, that the American Library Association:
1. Continues to support reforms that protect reader privacy and civil liberties, especially the freedom to read without fear of government surveillance.
2. Continues to oppose the use of Section 215 of the USA PATRIOT Act and the use of National Security Letters (NSL) to violate reader privacy.
3. Supports the passage of legislation, which includes such reforms as heightened protections for library and bookseller records; judicial review of FISA orders, NSLs and their associated gag orders; and the sunset of the USA PATRIOT Act’s NSL authorities, as proposed in S. 1125, the USA PATRIOT Act Improvements Bill.
4. Expresses its thanks and appreciation to the members of Congress who work to protect reader privacy.

Council approved the resolution.

Charles Kratz, Chair of the Committee on Legislation, presented the Committee’s report and five resolutions for Council’s approval.  Council approved all five.

Resolution on Government Printing Office FY 2012 Appropriations
Resolved, That the American Library Association urges Congress to reaffirm the United States Government Printing Office’s (GPO) mission in providing no-fee permanent public access to government information by fully funding the GPO appropriations for FY 2012 at the level requested by the United States Public Printer.
 
Resolution on Defunding of Statistical Agencies
Resolved that the American Library Association
1. Urges the U.S. Department of Commerce to reinstate full funding for the U.S. Census Bureau’s Statistical Compendia Branch and its publications and data products; and
2. Urges the Congress to ensure full funding for these critical statistical publications and data products.
 
Resolution to Increase Funding for the Improving Literacy Through School Libraries Program
Resolved that the American Library Association
1. Urges the United States Congress to recognize the importance of school libraries by retaining the authorization of Improving Literacy through School Libraries.
2. Urges Congress to commit a minimum of $19.1 million designated specifically for Improving Literacy Through School Libraries in FY 2012.
 
 Resolution to Increase Funding to the Library Service and Technology Act
Resolved that the American Library Association urges the United States Congress and the President to fund the Library Service and Technology Act (LSTA) at $232 million for FY 2012 as authorized in December 2010.
 
Resolution to Include Libraries in the Workforce Investment Act (WIA)
Resolved that the American Library Association urges the United States Congress to include libraries in its reauthorization of the Workforce Investment Act (WIA).  Libraries should be eligible to receive funds to serve as, or partner with, one-stops and workforce development providers.  ALA also urges that Congress encourage state and local workforce boards to include librarians because of their expertise in providing digital literacy training.

Sha Li Zhang, Chair of the International Relations Committee, presented the Committee’s report.  ALA welcomed 400 international librarians from more than 60 countries to the Annual Conference in New Orleans.  Four library projects in Canada, Singapore, Taiwan and Vietnam were awarded with ALA Presidential Citations for Innovative International Library Projects. The 2011 International Federation of Library Associations Conference will be held in August in San Juan, Puerto Rico.

Jim Rettig, Chair of the Presidential Task Force on Council Effectiveness, reviewed the Task Force’s recommendations one by one.  A motion was made to remove from the report Recommendation 4.1, which called for oral reports to be presented at Council sessions only when the reports required Council action or when requested by the Council or the Executive Board.  The Task Force cited the Freedom to Read Foundation report as a specific example of a report that has not proposed any action items for Council.  The motion failed.

Three recommendations needed voted approval from Council.  All three were approved by Council.

Recommendation 3.2: Resolved, that the ALA Council amends provision #6 of the “Content” section of Policy 5.3, to state that “Resolutions should clearly support ALA’s Strategic Plan as well as its mission and/or its core values; and add to the “Process” provisions of Policy 5.3 the statement that “A supplemental explanation consisting of one or more expository paragraphs should accompany every resolution clearly stating how the resolution supports ALA’s Strategic Plan as well as its mission and/or its core values. This supplementary explanation is not a part of a resolution proper.”

Recommendation 5.1: The Task Force has concluded that ALA can expand opportunities for members present at the Midwinter Meeting or Annual Conference by combining the best of the Membership Meeting and the best of the Council/Executive Board/Membership information session.  This will require amendment of Policy 5.2.2 and Policy 7.4.10.  The Task Force proposed specific language changes to the two affected policies.

Recommendation 6.4: Resolved, that Council direct the ALA Executive Director to develop a proposal and budget to enable the ALA Council to conduct a self-assessment of its effectiveness.

Council next considered and approved a Resolution to Endorse the United Nations 16 May 2011 Report of the Special Rapporteur on the Promotion and Protection of the Right to Freedom of Opinion and Expression. The UN report is available at http://www2.ohchr.org/english/bodies/hrcouncil/docs/17session/A.HRC.17.27_en.pdf

Finally, a Resolution Recommending ALA Connect as the Official Online Document Distribution Channel and Archive was withdrawn.

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