Archive for June, 2011

ALA Council III – Tuesday, June 28, 2011

Roberta Stevens, ALA President, presented Memorials, Tributes and Testimonials.  She read the following names for memorials: Edward Swanson, Patricia Wilson Berger, Christy Tyson, Peg Oettinger, Norman Horrocks, Virginia Mathews, Diane Gordon Kadanoff, Linda Jean Owen, Herbert Goldhor, Ursula Meyer, and Lane S. Thompson.  Tributes and testimonials were acknowledged for Lee Denney, Representative in the Oklahoma State House of Representatives; and ALA Conference Services and Gale Cengage Learning for Providing Shuttle Bus Service Accommodating Attendees with Disabilities.

Jim Neal, ALA Treasurer, presented his report.  He reviewed the FY2011 budget, the ALA long-term investment fund, ALA investments in new technologies, new business development strategies, the FY2012 budget, and a proposed change in ALA Policy 8.5.1.

As did the BARC chair, Jim provided a FY2011 budget update for an 8 month period ending April 30, 2011.  He announced that ALA will launch a planned giving campaign in the fall of 2011 that will offer the following giving instruments: bequests, retirement fund designations, life insurance designations, gift annuities, and charitable remainder trusts.

He explained and moved a proposed change to ALA Policy 8.5.1, which would involve a change in the payout formula and language.   The new payout formula will be 3%-5% of the trailing five-year quarterly (20) rolling average of each fund’s net asset balance.  The change will make more dollars available, approximately $650,000, for use in scholarships, awards, program initiatives and general operations.  The change will make planning for and the budgeting of such funds much easier.  Council approved the new spending payout formula and changes in language.

Jim went on to outline ALA’s investment in new technologies and systems including a new financial/accounting system, a new web content management system, a  new e-commerce system, and hardware and software upgrades.  Additionally, he briefly discussed ALA’s effective financial management in a technology reserve fund.  New business development is another area that Jim presented.  ALA’s primary sources of revenue are membership, conferences and publishing.  New revenue streams are being sought in electronic publishing, online CE, expanding sales into the international community, delivering content and publications to the public/library users, and appropriate mergers and acquisitions.

Jim reviewed the programmatic priorities that Council approved at Midwinter.  He then reviewed that the budgetary ceiling equals net assets plus revenue and requested that Council approve a total budgetary ceiling for FY2012 of $62,912,676.  Council approved the ceiling.

John Moorman, Chair of the Tellers Committee, announced the winners of the election of the Council Committee on Committees: Aaron W. Dobbs, Peter D. Hepburn, Sara Kelly Johns, and Patrick Sweeney.  He also announced the winners of the election of Council Representatives to the Planning and Budget Assembly: at large – Karen E. Downing and Sol Antonio Gomez; chapter – Cynthia Czesak, Alexia Hudson, and Terri G. Kirk.

Julius Jefferson, Chair of the Intellectual Freedom Committee, presented the Committee’s report.  He presented a Resolution to Protect Library User Confidentiality in Self-Service Hold Practices:

Resolved, that the American Library Association
1. Urges all libraries that implement self-service holds to protect patron identity by adopting practices and procedures that conceal the library user’s personally identifiable information in connection with the materials being borrowed;
2. Urges libraries, librarians, and the responsible bodies of ALA to work with vendors to incorporate applications into integrated library systems that enable libraries to conceal a library user’s identity in a cost-effective manner.

Council approved the resolution.

He next presented on behalf of both IFC and the Committee on Legislation a Resolution to Continue Opposition to the Use of Section 215 of the USA PATRIOT Act and the Use of National Security Letters to Violate Reader Privacy:

Resolved, that the American Library Association:
1. Continues to support reforms that protect reader privacy and civil liberties, especially the freedom to read without fear of government surveillance.
2. Continues to oppose the use of Section 215 of the USA PATRIOT Act and the use of National Security Letters (NSL) to violate reader privacy.
3. Supports the passage of legislation, which includes such reforms as heightened protections for library and bookseller records; judicial review of FISA orders, NSLs and their associated gag orders; and the sunset of the USA PATRIOT Act’s NSL authorities, as proposed in S. 1125, the USA PATRIOT Act Improvements Bill.
4. Expresses its thanks and appreciation to the members of Congress who work to protect reader privacy.

Council approved the resolution.

Charles Kratz, Chair of the Committee on Legislation, presented the Committee’s report and five resolutions for Council’s approval.  Council approved all five.

Resolution on Government Printing Office FY 2012 Appropriations
Resolved, That the American Library Association urges Congress to reaffirm the United States Government Printing Office’s (GPO) mission in providing no-fee permanent public access to government information by fully funding the GPO appropriations for FY 2012 at the level requested by the United States Public Printer.
 
Resolution on Defunding of Statistical Agencies
Resolved that the American Library Association
1. Urges the U.S. Department of Commerce to reinstate full funding for the U.S. Census Bureau’s Statistical Compendia Branch and its publications and data products; and
2. Urges the Congress to ensure full funding for these critical statistical publications and data products.
 
Resolution to Increase Funding for the Improving Literacy Through School Libraries Program
Resolved that the American Library Association
1. Urges the United States Congress to recognize the importance of school libraries by retaining the authorization of Improving Literacy through School Libraries.
2. Urges Congress to commit a minimum of $19.1 million designated specifically for Improving Literacy Through School Libraries in FY 2012.
 
 Resolution to Increase Funding to the Library Service and Technology Act
Resolved that the American Library Association urges the United States Congress and the President to fund the Library Service and Technology Act (LSTA) at $232 million for FY 2012 as authorized in December 2010.
 
Resolution to Include Libraries in the Workforce Investment Act (WIA)
Resolved that the American Library Association urges the United States Congress to include libraries in its reauthorization of the Workforce Investment Act (WIA).  Libraries should be eligible to receive funds to serve as, or partner with, one-stops and workforce development providers.  ALA also urges that Congress encourage state and local workforce boards to include librarians because of their expertise in providing digital literacy training.

Sha Li Zhang, Chair of the International Relations Committee, presented the Committee’s report.  ALA welcomed 400 international librarians from more than 60 countries to the Annual Conference in New Orleans.  Four library projects in Canada, Singapore, Taiwan and Vietnam were awarded with ALA Presidential Citations for Innovative International Library Projects. The 2011 International Federation of Library Associations Conference will be held in August in San Juan, Puerto Rico.

Jim Rettig, Chair of the Presidential Task Force on Council Effectiveness, reviewed the Task Force’s recommendations one by one.  A motion was made to remove from the report Recommendation 4.1, which called for oral reports to be presented at Council sessions only when the reports required Council action or when requested by the Council or the Executive Board.  The Task Force cited the Freedom to Read Foundation report as a specific example of a report that has not proposed any action items for Council.  The motion failed.

Three recommendations needed voted approval from Council.  All three were approved by Council.

Recommendation 3.2: Resolved, that the ALA Council amends provision #6 of the “Content” section of Policy 5.3, to state that “Resolutions should clearly support ALA’s Strategic Plan as well as its mission and/or its core values; and add to the “Process” provisions of Policy 5.3 the statement that “A supplemental explanation consisting of one or more expository paragraphs should accompany every resolution clearly stating how the resolution supports ALA’s Strategic Plan as well as its mission and/or its core values. This supplementary explanation is not a part of a resolution proper.”

Recommendation 5.1: The Task Force has concluded that ALA can expand opportunities for members present at the Midwinter Meeting or Annual Conference by combining the best of the Membership Meeting and the best of the Council/Executive Board/Membership information session.  This will require amendment of Policy 5.2.2 and Policy 7.4.10.  The Task Force proposed specific language changes to the two affected policies.

Recommendation 6.4: Resolved, that Council direct the ALA Executive Director to develop a proposal and budget to enable the ALA Council to conduct a self-assessment of its effectiveness.

Council next considered and approved a Resolution to Endorse the United Nations 16 May 2011 Report of the Special Rapporteur on the Promotion and Protection of the Right to Freedom of Opinion and Expression. The UN report is available at http://www2.ohchr.org/english/bodies/hrcouncil/docs/17session/A.HRC.17.27_en.pdf

Finally, a Resolution Recommending ALA Connect as the Official Online Document Distribution Channel and Archive was withdrawn.

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ALA Council II – Monday, June 27, 2011

Pam Klipsch, Missouri Chapter Councilor, thanked ALA for the support given to the librarians in Joplin, MO who were recently so affected by a tornado.

John A. Moorman, Chair of the Policy Monitoring Committee, presented the committee’s report.  The committee recommended the insertion of Policy 1.3.1 and the revision of Policies 1.4 and 1.5 into the ALA Policy Manual.  Council approved the recommendation.  The committee also recommended changing some of the text in the ALA Policy Manual in Policy 54.20. Council also approved this recommendation.

Tom Wilding, Chair of the Constitution and Bylaws Committee, presented the Committee’s report.  He shared the following resolution:

Resolved, that ALA Bylaws, Article III, Section 5 be replaced in its entirety by the following:
Article III, Section 5
a. For each office the candidate receiving the largest number of votes shall be elected and shall be so reported to the Association by the Committee on Election.  In the case of a tie vote the successful candidate shall e determined by lot conducted by the Committee on Election.
b. In the event that a candidate for election as a Councilor-at-large withdraws from or is unable to continue his or her candidacy in the period between the distribution of ballots and the reporting of election results, the votes for that candidate shall be ignored.

Council approved the recommendation.  Tom next presented a recommendation to include an allowance for votes at virtual membership meetings since the move to such meetings has already begun.  The committee recommended the addition of a sentence to an existing section of the Bylaws covering membership meetings.  “Membership meetings may be held virtually, and the Executive Board shall establish the procedures for such meetings.” Council approved the recommendation.

Jim Rettig, Chair of the Committee on Organization, presented the Committee’s report.  The Committee recommended to Council a revision of the ALA-Children’s Book Council Joint Committee.  The recommended revision reads: To foster communication and collaborate on mutual opportunities, concerns, and issues regarding the content, format, distribution, and promotion of materials for children and young adults, including, but not limited to, the creation and dissemination of appropriate resources, as they relate to both the library and publishing communities.  Council approved the recommendation.

The committee also recommended approval of a new Games and Gaming Round Table. Council approved the recommendation.

Finally, the committee recommended that Council directs the ALA executive director and BARC to implement a number of steps aimed at collecting data that will help determine how the organization holds meetings in the future.  Some of the steps are modifying the volunteer interest form, experimenting with a hybrid meeting process, and assessing the results of the pilot study.  Council approved the recommendation.

Jim Rettig, Chair of the Presidential Task Force for Improving the Effectiveness of ALA’s Council, presented the task force’s report.  The task force identified that Council is an asset to the Association in its broad representation of the ALA’s members but also identified a number of changes that could be implemented to improve Council’s effectiveness.  Council voted to postpone discussion until Council III.

Kent Oliver, Chair of the Freedom to Read Foundation, presented the FTRF report.  He announced a very recent Supreme Court decision in Brown v. Entertainment Merchants Association.  In a 7 to 2 decision, the Court struck down the restriction of a California statue in regards to depictions or descriptions of violence.

Michael Porter, Co-Chair of the ALA Presidential Task Force on Equitable Access to Electronic Content Task Force, presented the task force’s report. The task force’s recommendations are: 1. Refer the report to BARC, the Executive Board and Executive Director to develop a plan to implement report recommendations; 2. Request the President and the Board to establish an ongoing group to address current and future issues of Equitable Access to Digital Content ona coordinated, association-wide basis. Council engaged in a lengthy discussion about next steps, with numerous pleas from councilors for ALA to address these issues as quickly as possible.  A motion to amend #1 was approved, with the new reading: Refer the report to BARC for review for fiscal implications, and to the Executive Board to develop a plan to implement report recommendations.  The results of BARC’s and the Executive Board’s work will be shared with Council by August 1, 2011. The amendment passed and subsequently Council approved the recommendations.

Therese Bigelow, Chair of the Orientation, Training and Leadership Development Committee, presented a resolution on revised guidelines for the ALA Intern Program: Resolved that the American Library Association (ALA) adopt the revised ALA Intern Program  Guidelines proposed by the Training, Orientation and Leadership Development Committee.  The guidelines are designed to clarify the role of the intern on the committee and the process by which an intern is appointed; and suggest responsibilities for intern appointments, such as duties on the committee, voting status, etc.  Council approved two amendments to the guidelines regarding who can be appointed as an intern and how many interns may be appointed to committees.  Council approved the recommendation as amended.

Keith Michael Fiels announced the most current registration figures:  14,858 attendees and 5,202 vendors, for a total of 20, 060.

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ALA Council I – Sunday, June 26, 2011

Molly Raphael, Chair of the 2010-2011 Committee on Committees (and ALA President-Elect), presented the nominations for the 2011-2012 Council Committee on Committees election.  Four councilors are to be elected for one-year terms from the following candidates: Sara Kelly Johns, Nicolas H. Buron, Valerie P. Bell, Aaron W. Dobbs, Patrick Sweeney, Vicky Lee Schmarr, Shixing Wen, and Peter D. Hepburn.

Molly also presented the nominations for the 2011-2012 Planning and Budget Assembly Election.  Three Chapter Councilors and two Councilors-at-Large are to be elected from the following candidates: Chapter – Alexia Hudson, Cynthia Czesak, Sue Sherif, Sara F. Jones, Terri G. Kirk, and Suzanne Goodman; At-Large – Loida A. Garcia-Febo, Karen E. Downing, Susan Roman, and Sol Antonio Gomez.

Keith Michael Fiels, ALA Executive Director, reviewed Executive Board actions since the 2011 Midwinter Meeting.  Major actions including approving the budget, changing policy to permit for increased revenue to be made available from the ALA endowment, and a change to the schedule for next year’s conference to place the Council Information Session before the Membership Meeting.

Annelle Huggins, Chair of the Chapter Relations Task Force, presented the group’s report. The members were to: prepare recommendations related directly to the purpose of the Chapter Relations Committee; identify the integral components of ALA and the chapters and how they can help each other; and to examine the Chapter Relations Committee’s structure and operations and recommend ways to increase the Committee’s effectiveness and activity.  The Task Force developed a number of recommendations addressed to the ALA Council and Executive Board; to the Chapter Relations Committee; to Chapter Councilors; and to Chapter Leadership.  The full report is posted on the Task Force site on ALA connect.

Brent Bonfield, Chair of the ALA Future Perfect Presidential Task Force, presented the group’s report.  The members were charged with answering the following question: If there were no governing body currently in place, what structure would you envision that reflects ALA’s goal of an engaged and collaborative membership, the effective use of new technologies, and the changes in outlook and expectations occurring with the new generation of people working in libraries?  The goal for the group was to focus on the possible, not on the realistic.  The Task Force developed six areas of recommendations.  Those six areas are: the future of conferences in relation to ALA governance; merging Council and the Executive Board; committing to diversity through resource allocation and structural change; integrating ALA with its State Chapters; increasing transparency, accessibility and open communication; and legitimizing governance by increasing voting percentages and member engagement. The ALA Executive Board will review the report and bring back back reaction and comment to the next Council meeting

Council next reviewed a Resolution on Out of School Time Library Programs.

Resolved, that the American Library Association (ALA) (1) encourages our members to tell their legislators, as well as local and national organizations and associations, about the value of their library to Out of School library programs and (2) urges Library Directors, Trustees, School Board members and supervising government bodies to insure that libraries, of all types, dedicated the proper funding to insure that comprehensive Out of School library programs for all children and teens are maintained. Council approved the resolution.

Keith Michael Fiels announced that registration currently stands at 19,826.

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ALA-APA Council Meeting – June 26, 2011

Keith Michael Fiels, Executive Director of the ALA-APA, commented on the fine work accomplished by Jennifer Grady, the departing ALA-APA Director. 

Jim Neal, Treasurer of ALA-APA, presented the treasurer’s report.  He is projecting a net revenue of $39,963 for FY11 and explained that the outstanding loan from ALA will continue to be repaid.  He also reported a projected net revenue of $64,942 for FY12.  He asked for approval of the ALA-APA Fiscal Year 2012 Budgetary Ceiling of $271,988.  The request was approved.

The Certified Public Library Administrator program update highlighted the following: since the Midwinter conference in January 2011, 13 candidates were accepted into the program, 7 candidates submitted final reviews and graduated, and 52 course completion forms were submitted.

The Library Support Staff Certification program report highlighted that the program currently has 144 active candidates from 34 states and Bermuda.

The ALA-APA Standing Committee on the Salaries and Status of Library Workers report highlighted successes of 2010-2011, which included more than 900 friends on Facebook for National Library Workers Day.

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ALA Council/Executive Board/Membership Information Session

Mario Gonzalez, Chair of the Budget Analysis and Review Committee, presented the Committee’s report.  He highlighted the following:

Fiscal Year 2011 Budget Update (8 month period ending 4/30/11)
Total ALA Revenues = $27,300,659 (all combined funds)
Total ALA Expenses = $29,729,574 (all combined funds)
General Fund Revenues = $14,744,758
General Fund Expenses = 17,591,730

Dan Bradbury, Senior Trustee of the ALA Endowment, reported on ALA’s long-term investment fund.  After an explanation of many of the issues affecting the market, he was pleased to report that, as of May 31, 2011, the endowment fund stood at $33,472,00, which reflects a gain of 5.7% for the year to date. 

Roberta Stevens, ALA President, reviewed the past year.  She commented on a significant paradigm shift that has been occurring not only in librarianship but also in publishing. She expressed her belief that this is a critical time for strong advocacy programs, and highlighted the success of her presidential initiative, “Our Authors, Our Advocates.”  She also commented on “Cultivating Your Local Notables,” the “Library Quotes” database, the “Frontline Fundraising” online toolkit, and the “Why I Need My Library” contest.

She also reported on the work of the various task forces she appointed during her term: Council Effectiveness Task Force, Chapter Relations Task Force, Future Perfect: Envisioning ALA’s Governance in the 21st Century Task Force, and Equitable Access to Electronic Contest Task Force.

Molly Raphael, ALA President-Elect, presented her report.  She mentioned her two presidential initiatives in the areas of advocacy and diversity and visits she has been making to library schools around the country.

Keith Michael Fiels, ALA Executive Director, presented his report.  He announced a new promotional piece, “Connect with your kids @ you library,” that will be airing on the Lifetime Networks that encourages parents to take their children to the library.  Additionally, Scholastic Parent & Child magazine is donating full-color ads in six issues.  He also highlighted the ALA’s first Virtual Town Hall meeting, which had over 500 log-ins.

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